Darrell A. Dromgoole, Associate Professor and Extension Specialist, Texas A&M AgriLife Extension Service.
Scott Cummings, Associate Department Head and Program Leader; Professor and Extension Specialist, Texas A&M AgriLife Extension Service.
We are living in unprecedented times, is spoken on a daily basis by the media, our clientele and ourselves. In the midst of a pandemic, Extension educators in Texas have refocused priorities to provide relevant information, answer questions, address needs, and ease concerned minds. Extension has a unique responsibility to push forward and continue to serve our clientele. Additionally, roles played by Extension educators in normal times— creating pathways toward improved public health, enabling the effectiveness of food systems, building economic strength and community resilience, fostering sustainable use of natural resources, and instilling in young people confidence, compassion, and the desire to contribute to society—are no less important during a crisis.
In order to realize these goals Extension must mobilize and develop human resources in a manner that enables programs to be implemented most effectively (Boyle, 1981). Boyle (1981) described three major reasons to involve clientele in program development:
To effectively utilize clientele in identifying issues and developing educational interventions to address these issue committee meeting are an effective venue for such planning. However, with the Covid 19 restrictions and the abundance of caution being exercised for our clientele’s and Extension educators safety it may be necessary to utilize online web conferencing platforms such as Zoom to conduct Program Area Committee, Task Force, Coalition, and Leadership Advisory Committee meetings. However, there is some considerations related to conducting committee meetings online that should be made. If online meetings fail to meet expectations it is most likely due to a lack of planning and adherence to best practices.
Some of the best practices prior to the committee meeting include the following (Zoom, 2020);
The following is some best practices to employ during the committee meeting (Zoom, 2020);
The following is some best practices to employ following the committee meeting (Zoom, 2020);
The following are some tips in executing the a Zoom committee meeting;
An Example of a meeting agenda is below;
Sample meeting guidelines below:
Boyle, P. (1981). Planning better programs. New York, NY: McGraw-Hill.
Zoom. (2020). Zoom Online Event Best Practices Guide. January 2020.